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ARTICLE 1 - Name |
| Name |
1.1 |
The name of
the organization shall be: "Human Resources Professionals
Association of Northwestern Ontario", its name abbreviated shall
be "HRPANO" and it shall be referred to herein as the
association. |
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ARTICLE
2 - Objectives |
Information
Exchange |
2.1 |
To provide
opportunities for those engaged in Human Resources Management to
exchange information; thus, providing the necessary basis for
co-operation and discussion of matter of mutual interest. |
Further
Education |
2.2 |
To offer a
means of further education for the members by:
I. providing a means for experienced
practitioners to expand
their knowledge and skills;
II. providing knowledge
and skills for those who are
entering or are relatively new in
the Human Resources
Management field. |
HRPAO
Affiliation |
2.3 |
To enhance the
standards of knowledge, experience and ethics for all persons engaged
in the field of Human Resources Management; HRPANO is formally
affiliated with the Human Resources Professionals Association of
Ontario (HRPAO). Members are bound by the objectives of HRPAO as
set out in its by-laws and Code of Ethics. |
| Research |
2.4 |
To actively
promote and foster research in the functions of Human Resources
Management. |
| Lobbying |
2.5 |
To provide a
means of presenting the views and findings of the Association to
governments, businesses, and other outside bodies, either
independently or the auspices of the HRPAO. |
| Omnibus |
2.6 |
To do such
things as may directly or indirectly be incidental, conducive and
proper for the attainment of the aforesaid objectives. |
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ARTICLE
3 - Membership |
| Membership |
3.1 |
HRPANO
maintains a formal affiliation with the HRPAO and all present and
future members of HRPANO must become members of HRPAO. The
rights, privileges and basic criteria for each classification of
membership shall be as outlined in the current HRPAO Membership
Criteria guide. A copy of the current criteria is available
direct from HRPAO or from the current HRPANO Membership
Director. |
HRPANO
Honourary
Life Member |
3.2 |
Those members,
by virtue of their membership in, and outstanding service to HRPANO
and their contribution to the field of Human Resource Management, may
be acknowledged and recognized as Honourary Life Members of HRPANO. |
Application
Procedures |
3.3 |
Persons
interested in applying for membership in HRPANO and HRPAO will submit
the appropriate application to HRPAO directly, together with all
related fees.
Applicants will be notified of acceptance or rejection by HRPAO. |
Change in
Membership
Classification |
3.4 |
Members
interested in seeking a change in membership classification will
submit the appropriate application to HRPAO. Applicants will be
accepted or rejected by HRPAO. |
Membership
Appeal |
3.5 |
Any member not
satisfied with the decision on their classification category or
rejection of their membership may appeal such decision with HRPAO.
Assistance may be provided by HRPANO. |
HRPANO
Membership List |
3.6 |
The membership
list is confidential and shall not be given, sold or otherwise
distributed to a third party. The Executive of the Association
may utilize the mailing list to distribute information on behalf of a
third party, if it is of the opinion that such a mailing will be
beneficial to the membership. At no time will the membership
list be distributed to the third party. |
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ARTICLE
4 - Fees |
| Annual
Fees |
4.1 |
The annual
membership dues, applicable to each member classification, shall be as
determined from time to time by the Board of Directors. The
membership fee billed directly by HRPAO includes the portion of fees
due to HRPANO. |
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ARTICLE
5 - Board of Directors |
| Purpose |
5.1 |
There shall be
a Board of Directors who will be responsible for the affairs of the
Association and be vested with full power to conduct all business of
the Association. |
| Composition |
5.2 |
The Board of
Directors shall consist of the following officers: |
|
I.
II.
III.
IV.
V.
VI.
VII. |
President
President Elect
Recording Secretary
Treasurer
Five Directors
Two Regional Liaisons
Past President |
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The
elected Directors may appoint to the Board up to four External
Representatives, who shall not be required to be Members of the
Association.
Appointed Representatives shall be non-voting members of the
Board. |
| Nominations |
5.3 |
Nomination
Procedures
a)
The Past President shall supervise the nomination process;
b)
No later than November 1 of each calendar year, the Past President
shall notify every Member who is eligible to vote, in writing, of the
deadline for returning nominations to the Association and of the date
of the election; and shall provide each Member eligible to vote with a
nomination paper;
c)
The nomination of a candidate for election as a Member of the Board
shall be in writing and shall be submitted to the Nominating Committee
no later than December 1 of each calendar year and shall include a
biographical statement of qualifications for each candidate;
d)
An individual is eligible for election to the Board if on the date of
the close of nominations the person is a Member in good standing;
e)
The Past President shall form a Nominating Committee consisting of a
minimum of two people who are not current members of the Board, and
shall act as Chairperson of the Committee;
f)
The Past President shall ensure that all nominations are properly
completed and will forward them to the Nominating Committee. The
Committee shall ensure that sufficient candidates are nominated to
fill positions. |
| Elections |
5.4 |
The
Board of Directors shall be elected by the Members.
Where there are more candidates than there are positions, an election
will be held. If there are the same number of candidates as there are
vacant positions, the candidates are deemed to be acclaimed.
Elections will be held by means of a ballot which will be sent no
later than December 15th of each calendar year to every Member
qualified to vote as described below.
Ballots
must be received by the Past President no later than 30 calendar days
following the date they were mailed to the Voting Members. The
deadline date for return of the ballots shall be clearly indicated in
the ballot package. |
| Term of
Office |
5.5 |
The
Board of Directors shall govern all affairs of the Association from
the Annual Meeting to the following Annual Meeting.
The President, President Elect and Past President will serve two-year
terms. All other terms
are open.
Upon completion of his/her term, the President Elect and President
shall automatically assume the position of President and Past
President respectively.
Appointed
Representatives, as per By-law #5.2, may serve up to two one-year
terms, subject to annual ratification by the Board. |
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ARTICLE
6 - Responsibility of the Officers of the Board |
|
6.1 |
Office
responsibilities shall be reviewed, determined, and revised as
necessary, by the existing Officers of the Board of Directors. |
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ARTICLE
7 - Signing Officers |
|
7.1 |
The signing
officers of the association shall be the Treasurer, President and Vice
President. All cheques drawn on the Association, and all other
evidence of the Association's financial obligations, must be signed by
the Treasurer and countersigned by one of the other signing officers. |
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ARTICLE
8 - Finances |
Appointment
of Auditor |
8.1 |
One member
shall be elected annually to act as Auditor by a majority vote of the
members present at the annual general meeting. |
| Duties of
the Auditor |
8.2 |
The Auditor
shall audit the financial statements of the Association in preparation
for the annual meeting and at such times as may be required by the
Board of Directors. The Auditor may be invited to attend Board
meetings by the Board. |
| Fiscal
Year |
8.3 |
The
fiscal year shall be from January 1 to the following December 31.
For the purposes of transition, the first fiscal year-end shall
be December 31, 2005. |
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ARTICLE
9 - Meetings |
| General
Meetings |
9.1 |
Meetings of
the Association shall be held as determined by the Board of
Directors. General meetings of the Association shall be open to
all members and adequate notice of general meetings shall be provided
to all members. |
| Annual
Meeting |
9.2 |
The
annual meeting shall be held not later than three months after the
fiscal year end. |
| Board
Meetings |
9.3 |
Meetings of
the Board of Directors shall be at the call of the President or as
petitioned by the majority of the Board. Meetings shall be
conducted at least three times a year. A quorum shall consist of
five members of the Board of Directors. Decisions made by vote
shall require a majority. In the event of a tie, the President
shall cast an additional and deciding vote. |
| Proxy
Voting |
9.4 |
Voting
Members may vote by proxy on matters at Annual Meetings, and at
Additional General Meetings of the Association. The proxy form shall
be a written ballot completed, signed by the member, carried, and
executed by any other voting member chosen by the proxy voter. Proxy
and/or secret ballots will be counted by the Past-President or
President Elect. |
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ARTICLE
10 - Rules and Regulations |
|
10.1 |
The Board of
Directors shall have the power to make rules and regulations as deemed
necessary from time to time for the necessary execution of the aims
and objectives of the Association, including professional conduct of
members. |
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ARTICLE
11 - Amendments |
|
11.1 |
The
Constitution may be amended by a resolution supported by a majority of
the members eligible to vote and present at any general or annual
meeting of the Association, provided that all members have been
notified of the proposed change(s) in writing at least two weeks prior
to the date for the vote. |
